Senior Admin Officer job at Kabul Jobs

Mar 26, 2017
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Community Based Agriculture and Rural Development Project (CBARD – West)


Senior Admin Officer

Date Posted

January 16, 2017

Closing Date

January 22, 2017

Type of Appointment

NTA – Grade C



Number of Position(s)


Duty Station




Years of Experience

Bachelor’s degree with 5-year experience in the related field

Contract Duration

One Year with possibility of extension

Probationary Period

Three months

VA Number




Agriculture is the foundational basis of Afghan society. Approximately 80% of the population is engaged in agriculture directly or in secondary or tertiary activities. It is in this sector that the future of Afghanistan’s wealth and potential for capital accumulation resides. While some of Afghanistan’s former agricultural infrastructure have been restored, considerably more, remains to be done. Lack of agriculture technology, infrastructure, and difficulty in accessing markets by farmers still remain as challenges in the sector. This is in spite of the enormous potential of agriculture as the sector that can drive economic growth.

These challenges and dependence of rural households on low-value crops on scarce arable land and their vulnerability to increasingly severe droughts and floods due to climate change adversely contribute to viability of opium poppy cultivation as an easily marketable and drought-resistant option. Having said this, it also presents an opportunity as farmers, producers, and processors and traders are demanding increased support from the government, realizing the potential of agriculture as a viable economic option if provided with the requisite technologies and infrastructure.

The Community Based Agriculture and Rural Development (CBARD) project funded by the US Bureau of International Narcotics and Law Enforcement (INL) aims at supporting improved household income reducing dependency on illicit cultivation / production in 30 selected communities in Farah and Badghis provinces. The project objective is to prove the viability of high-value agricultural-based interventions in improving local economies of Badghis and Farah as a sustainable alternative to illicit crop cultivation. The project has two outputs; (i) Local production of, and market for, high-value crops improved; (ii) Community-based agro-business infrastructure are built, developed, and/or strengthened. The project will be implemented by MAIL as part of the ministry’s Agro-based Community Resilience and Livelihood Improvement Programme (ACRLIP). The programme supported by UNDP, provides a framework for increased cohesion of policies, strategies, and results of the ongoing and future joint interventions between MAIL and UNDP.

Duties & Responsibilities:

The Senior Admin Officer will report and work under the direct supervision of the Project Manager. He/she will be fully responsible for all administrative and logistics related activities of the project. The Senior Admin Officer will supervise and monitor all activities relevant to administration and logisticsof CCAP/CBARD in Kabul and provinces. His/her duties will include the following:

Preparing operational and logistics plan for the project and implement the plan according to organization policies and rules;
Supervising and managing admin units in provinces;
Supervise and manage the performance and development of admin staff in line with the Organization’s goals, objectives, policies and regulations;
Develop and implement effective administration procedures and manuals. Review and update the procedures as required;
Design and conduct logistics and supply needs assessment and prepare plans accordingly;
Draft the annual budget for the operation of the project and present it to the management for approval; monitor and control the administration budget;
Manage planning and implementation of logistics, including coordination with Project Manager, field coordinators, admin officers in provinces;
Plan, prioritize and implement project activities related to administrative and logistic needs;
Develop and oversee the implementation of the asset management system, including: the establishment of the Asset Management Unit, departmental policies and procedures;
Develop and maintain the annual asset management plans aligned with the departmental strategy and budget, and in consultation with other departments where applicable;
Prepare a business plan for the life cycle of assets, including; an analysis of pricing options utilizing life cycle cost, and recommendations on the most appropriate asset solution;
Prepare a monthly reconciliation with supporting schedules of the asset registers to the relevantaccounting records, and resolve uncleared items;
Ensure efficient, effective, responsive, transparent, and accountable provision of administrative and logistic services to support the implementation of project activities;
Keep filing system up to date and accessible for the department. Receiving, distributing and filing all incoming and outgoing mail (letters, requests, e-mails, official documents);
Arrange office space and necessary equipment for all staff and ensure that all furniture and equipment are in proper order including IT equipment and internet infrastructure both in the central and four provinces;
Ensure a clean and healthy environment by ensuring proper maintenance of office premises;
Ensure production and maintenance of up-to-date and accurate administrative records and reports including an organized filing system;
Ensure timely inventory of newly acquired project equipment and assets;
Facilitate organizing events such as conferences, workshops, seminars and meetings;
Provide travel arrangements for national partners and project staffs within and outside Afghanistan;
Review and update transportation needs of the project and arrange vehicles including rental vehicles accordingly;
Oversee management of the daily pool of the drivers and vehicles to guide them on their duties i.e. ensuring timely services, re-fueling, recording log-books, and maintenance of vehicles;
Review on a monthly basis the driver’s log book and track fuel consumption, maintenance, oil consumption, and movement of vehicles;
Ensure proper conduct of drivers by arranging briefing session for the drivers on safe driving, proper maintenance of vehicles, and security precautions;
Oversees the allocation and usage of fuel and ensure fuel accountability;
Any other duties assigned by the Project Manager.

Functional Competencies:

Strong personal initiative and willingness to accept responsibilities; comprehensive grasp of logistics operations and practices;
Ability to manage and mentor team by demonstrating leadership;
Good communication skills including ability to prepare and present concise oral and written logistics operations reports, briefings, updates and other documentation; ability to conduct meetings;
Demonstrated management skills. Planning and Organizing – Ability to establish priorities and to plan, coordinate and monitor work plans;
Ability to implement new systems and affect staff behavioral/ attitudinal change;
Builds strong relationships with staff and clients;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates openness to change and ability to manage complexities

Qualifications required:

Bachelor’s degree in a relevant area such as public administration,business administration, management,economics, and/or related field.

Experience and Skills Required:

Bachelor’s Degree with five(5) years of progressively responsible professional experience directly related to the field.

Experience working with government as a counterpart;
Strong knowledge and understanding of public administration, relevant laws, rules and regulations of Afghanistan.
Good understanding and ability to use Micro Soft Office programs
Management and team leadership ability
Having required skills in general management
Writing and communication ability in professional and related area

Language Requirement:

Fluency in Pashto, Dari and English is required for the post.

Submission Guideline:

Interested Afghan nationals should submit their application comprises your CV and a one-page cover letter explaining your interest and suitability for the post in writing (marked “Confidential”), clearly indicate the vacancy number on the envelope to the:

HR Section, ACRLIP, Ministry of Agriculture, Irrigation and Livestock (MAIL), Kabul, Afghanistan; But all applicants are also strongly encouraged to apply online to the below email address:

Please don’t forget to type the Vacancy Announcement Number (VA# ACRLIP/CCAP/CBARD-47) in Subject while applying online.

Please note that Applications after the deadline will not be considered

Qualified Female Candidates are highly encouraged to apply



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